TIMESHEET


A timesheet is where you can view and edit the details of your employees' punches and hours. Double-clicking on an entry will open it up for editing.



1. Date Range Selection


Click on this box to open a dialog box and change the date range.




1A. Current Pay Period


This will present the pay period for today's date for each employee. A company can have more than one pay period for its employees. The exact date range is shown in the Date Range column (4).


1B. Previous Pay Period


This will present the pay period for each employee which precedes the pay period containing today's date.


1C. Pay Period As Of


This will present the pay period for each employee which includes the date selected.


1D. Custom Date Range


You can select any from and to dates for all employees to view their hours summary.


2. Employees List


Click on this box to open a list of your employees. Click on an employee's name to open their timesheet. Any employees with exceptions on their timecards during the date range selected will have a red dot next to their name.


3. Tracking Level Display


Click on this box to select the Tracking Level and display the associated item for each entry in the Tracking column (12).


4. Refresh


Click on this box to refresh the information on the page with the current data.


5. Status


This column shows the assigned status for each punch, or the type of entry. The list of status types for punches are:

  • In
  • Out
  • Lunch Leave
  • Lunch Return
  • Break Leave
  • Break Return
  • Switch


Other entry types are Hours and Monetary.


6. Reg Hours


This column displays the total hours calculated at the regular rate for each entry, and at the bottom of the screen, the total regular hours for the date range selected.


7. OT1 Hours


This column displays the total hours calculated at the OT1 rate for each entry, and at the bottom of the screen, the total OT1 hours for the date range selected.


8. OT2 Hours


This column displays the total hours calculated at the OT2 rate for each entry, and at the bottom of the screen, the total OT2 hours for the date range selected.


9. Total Hours


This column displays the sum of all hours for each entry, and at the bottom of the screen, the sum of all hours for the date range selected.


10. Differential


If Shift Differentials are enabled and the hours entered are eligible, you will see it here.


11. Amount


If pay rates are enabled, you will see the total dollars earned in the entry, including any overtime and differential pay.


12. Tracking Level Item


This column displays the tracking level item associated with an entry for the Tracking Level selected  in the Tracking Level Display (3). This is usually the Employee default, unless job or work codes are enabled.


13. Description


This column will display the Hours or Monetary type.


14. add


Click on this link to add an entry for the date line. If you click on the wrong date, you can change it in the following screen.


15. edit


Select an entry, then click on this link to edit that entry. You can also double-click an entry for the same result.


16 delete


Select an entry, then click on this link to delete that entry.


17. Day Note


Click on this icon to enter or edit a note for that day. Please note that you will not see or affect notes attached to specific entries (punches, hours) by adding or editing a day note.


18. Close


Click this button to close the timesheet.